To copy messages from one mailbox to another, simply drag the message from the index and drop it onto the destination mailbox.<p>
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<b><a name="movemessage">Move Messages</a><p></b>
To move a message to another mailbox, follow the same instructions as for moving a message, except hold the CTRL key when dropping the message - this will move the dropped message or messages to that mailbox.<p>
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To delete messages simply select messages you want deleted and press the Delete key. Messages will be deleted from the mailbox, but they will still be physically present in the mailbox until the mailbox is compressed. Compressing the mailbox clears out any deleted messages and updates the index - this is done for better performance.<p>
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You can customize program's appearance in many ways. The layout of the program panes can be altered by dragging the panes with the small grey title-bar. Most of the panes can even be completely undocked from the main window. The only exception is the message index, which cannot be moved, but you can move it implicitly by moving the message pane. Additional message panes can be docked to the main window if needed (double-clicking the message in the index will open it in its own window).<p>
You can also customize Poco's colour scheme in Program Settings (shortcut is F7), under Colours. There are 5 predefined colour schemes you can choose from, as well as create your own. Index shading is also available, and it can be toggled on or off. When used, it can highlight rows or columns of your choice with a colour of your choosing. Index Shading works best on systems that support more than 256 colours.<p>
Finally, all of the fonts and their sizes can be customized as well, for the index and for the message pane.<p>
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When reading mail, you have several shortcuts available. Firstly, you can resize the main and message window to maximize the reading area. Turning on Fast Reading (under View menu) will automatically zoom the message window once you click on a message; once you want to proceed to the next message, either use the key shortcut (CTRL-]), or simply move the mouse over the index title bar above the message window and the the index will automatically expand, until you choose the next message.<p>
If you want to quickly maximize the reading area without turning Fast Reading on, you can either click on the message or index purple title bar, or press F11. The same action will restore the panes. These actions work when windows are docked vertically to the main application window (default setup). Index can be either along the top or the bottom.<p>
When reading messages, you can quickly enlarge or shrink the viewing font with the buttons just above the message pane. Also, to toggle full headers on and off, use the button in the same location.<p>
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<b><a name="signatures">Signatures</a><p></b>
Message signatures can be used to attach a signature tag to each message you send. Once you install Poco, it will create a default signature for you, but you can customize or change it completely, as well as create new ones. Signatures are kept in Signatures directory in your application folder, but you can create or edit them right inside the message window. If you make any changes on the signature, it will only affect the current message unless you press the Save button next to the signature name. To save a new copy of the signature, simply rename it and click on Save. Each account you create has a default signature attached to it, which you can change in the Accounts Setup. Use of signatures can be turned off with a button on the new message toolbar.<p>
Signatures can also contain special tags, that are filled in at the time message creation. They can contain text such as current date or time, your name, or a custom tag defined for the particular account you are using. To insert one of these tags, just right-click in the signature area, click on Insert Specials and choose the tag to insert. These tags have form of %fullname%. Once you leave the signature area, these will expand into their actual values.<p>
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Clicking on the progress indicator at the bottom of Poco's main window, or by selecting View > Progress Messages menu item (F12) will bring up the Progress Window. Here, you can follow any error or progress messages reported in the current session. Copy button will copy all of the messages to the clipboard, while Save button will save them to a file.<p>
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Poco enables you to easily setup multiple accounts. Mutliple accounts are used when you use more than one e-mail address (i.e. personal and business). To set them up, go to Accounts Setup under Tools menu (or F3). To add another account, click on New button, give it a unique name (for your reference only) and fill out the fields below. If SMTP field is left empty, Poco will use the default SMTP server set in Program Settings, or if that is empty, it will attempt to use the POP server.<p>
There are some optional settings you can setup under Optional tab. You can skip retrieving messages over certain size, leave messages on the server (doesn't delete them), choose if you want sound alert on new mail for that account and which signature to use as default. You can also define the account specific signature tag (see Signatures). If you don't want Poco to check mail for that account, simply uncheck the checkbox next to the account name.<p>
To change the Default Account, just select it in the bottom left corner of the Accounts Setup. The Default Account is used when starting a new message.<p>
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<b><a name="mailboxes">Mailboxes</a><p></b>
Poco supports additional mailboxes and nested folders to help you organize your mail. Mailboxes window is usually docked to the side of the main application. Use the buttons underneath the mailboxes to create new ones, create folders or delete any of them. To copy messages to a mailbox, you simply open the mailbox they are currently in (by double-clicking it), select the messages you want to copy, and drag them over to the destination mailbox. For more details see Copying, Moving and Deleting messages. Mailboxes are most effectively used in conjuction with Show Only bar (see below).<p>
For those interested in more detail, mailboxes are actually plain text files, with filenames ending with ".mbx", located in Poco's Mail directory. Folders are simply directories within the mail directory containing other mailbox files. There is no other designators that Poco uses to track mailboxes - on start-up, Poco simply scans the Mail directory, and all the MBX files and folders are added to the mailboxes tree. This open system gives great power to the end user. Scripts can simply write a message to the file ending in ".mbx", and it will automatically be recognized by Poco as a mailbox. You can also move or delete your mailboxes outside Poco, in Explorer, and Poco will pick up all the changes. To refresh mailboxes without restarting Poco, just right click on Mailboxes pane and choose Refresh. You can also use RefreshMailboxes script command to do the same.<p>
Mailboxes also use ancillary files to speed up operation: ".idx" and ".d" files. IDX files are the index files, used to track messages and status changes, until you compress the mailbox. D files keep track of deleted messages for compress mailbox operation. If you make any changes to the mailbox outside Poco, Poco will automatically invalidate the Index file and rebuild a new one, while at the same time using the information from the old Index file and the Deleted messages file to retain any status information.<p>
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<b><a name="showonlybar">Show Only bar</a><p></b>
An effective tool for viewing and sorting messages is the Show Only bar, located along the top edge of the messages index. By using it, you can quickly isolate messages you are interested in, and perform operations on them. The first drop-down box chooses what header information you want to isolate (i.e. From), while you enter the text you are looking for in the black box next to it. Pressing Enter or Go button will grey-out all other messages, while highlighting the ones you are looking for. Clicking on Hide Rest checkbox will completely hide all the other messages, leaving only the needed messages in the index (status bar shows you how many messages are displayed). This feature can be used in a variety of ways: you can isolate message sent to you FROM someone, by entering their e-mail address in the field; or enter a portion of the SUBJECT line for the messages you are looking for; enter the DATE for the messages sent on that day; to find all messages sent TO a contact, fill out their address; to isolate all mail that came FROM one domain, enter the domain (part of e-mail address after @ sign).<p>
Once you have tagged the messages you are interested in, simply press CTRL-T (or Edit > Select Tagged Messages). Once these messages are selected, you can move or copy them to a new mailbox, or run a script on them.<p>
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Show Only toolbar is great for quickly finding messages you need. If you need to perform a more exhaustive seach, you should use Find Messages, CTRL-F or Message > Find Messages. Find Messages can operate on all or some mailboxes at the time, and will find text you are looking for within message headers or message body. You can choose to ignore letter case, or you can perform a case sensitive search. Optionally, you can specify an ignore word, which if found, will not return that message, even if the word you are looking for is in the message.<p>
Find Messages power lies in the fact that once found, you are not simply taken to the message, one at a time - Find Messages actually saves all the found messages to the new mailbox (defaults to "Found", but you can override it with any mailbox name), so the search results are saved until you delete them. Once the search is completed, you are taken to the mailbox with found messages. When you just open the Find Messages window, it will use a new mailbox name for the found messages so only the found messages will be present when the search is finished. But for advanced use, you can specify an already existing folder instead - in this case, the messages will be appended to the mailbox. This allows you to do incremental searches and have all results present in a single form.<p>
To search only within a certain mail folder, open any mailbox directly within that folder and open the search window. You can then select to perform search within the current folder.<p>
If you need to know where a particular message was found, i.e. in what mailbox, that information is saved with each found message, inside message headers. Just click on Show Headers, and look for "X-Found:" header for message origin.<p>
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